Current AI Booth packages
| Package | Price | A practical fit |
|---|---|---|
| 2 hours | R4,500 | Cocktail hour, pre-drinks or a focused activation window |
| 3 hours | R5,500 | Most weddings, private parties and year-end functions |
| 4 hours | R6,500 | Larger guest lists and longer evening programmes |
| 8 hours | R10,500 | Expos, conferences and full-day activations |
The published package prices cover the hosted oak AI portrait booth for the selected operating time, portrait-format 4 x 6 inch prints, digital delivery, setup and pack-down. Event-specific delivery and print requirements are confirmed in the quote.
Additional time
Extra hours cost R1,000 each. They can be booked ahead or, when available, decided on the night. If the run sheet already needs more time, booking it upfront is the clearer planning choice.
Travel
Travel in and around Johannesburg is R450. Venues farther into Gauteng are quoted according to distance. Include the venue address in the first enquiry so the travel line is clear from the beginning.
Johannesburg, Sandton and Midrand are regular routes, as are Pretoria and Centurion. “Gauteng” is still too broad for an accurate travel line, so provide the complete venue address. Supplier access at hotels, estates, shopping centres and exhibition venues can differ from the guest entrance.
Custom creative work
The standard package includes a planned menu of portrait styles. A custom style made for a wedding theme, company or campaign starts at R750. Complexity, number of directions and testing can affect that amount.
What changes the quote
The price may change when the event needs:
- longer travel or unusual access
- campaign-specific creative development
- additional print requirements
- a longer operating window
- specialised delivery or integration requirements
These items should appear clearly rather than being hidden inside a vague premium package.
Commercial terms, access requirements and event-specific delivery details should appear clearly in the current quote. VAT status, deposits, postponement and cancellation terms are not stated here because they require business confirmation.
Use the run sheet to choose hours
Two hours can work for a defined cocktail period or focused activation window. Three or four hours allows the experience to sit across more of an evening programme. The eight-hour option is intended for longer corporate, conference or activation days.
Mark speeches, meals, prize-giving, transport departures and venue curfews before choosing. The booth cannot serve guests efficiently when the whole room is expected elsewhere. Wedding planners can use the guide to choosing photo booth hours for schedule examples.
Access can matter as much as distance. Include supplier parking, loading restrictions, stairs or lifts and the room location when known. Setup and pack-down are included, while timing is agreed against the venue plan.
Compare value, not only hourly rate
When comparing suppliers, check whether the quote includes an operator, prints, digital delivery, setup, pack-down and travel. Ask what participation means in practice: every live experience has an operating window shaped by style selection, capture, generation, printing and collection. AI Booth does not publish an untested sessions-per-hour guarantee.
Also ask how custom artwork is approved, what the guest receives, what data is collected and who handles venue coordination. Those details explain value more accurately than dividing the package price by hours alone.
Information that makes a quote accurate
Send the date, venue, expected guest count, event type and preferred operating window. Add the rough programme if speeches, dinner, awards or a product reveal affect when guests are free. For an activation, include the campaign objective, intended portrait output and whether optional data capture is being considered.
The final quote should name custom creative work, travel and special production requirements. Ask for clarity on galleries, print requirements, reporting, insurance documents and cancellation terms rather than inferring them from a general pricing page.
Price transparency is most useful when it leads to a realistic plan. A two-hour booking at the wrong point in the programme may offer less value than a carefully timed window of the same length. Start with when guests are genuinely available, then choose the closest package.
Read what is included in AI photo booth hire or send the date and venue through the AI Booth quote form.
